Expense management
Divvy provides expense reporting in just a few clicks, so you can have the fastest month-end possible. Understand and categorize spend in real time—so what used to take weeks (and lots of email chains) gets done in seconds.
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Expenses as easy as 1-2-3
Employees spend, you get notified.
Capture required information.
Review, approve, and sync transactions.
Real-time visibility
in one place.
Tracking your expenses across multiple systems can be a time consuming nightmare. Invoices, card charges, subscriptions, employee reimbursements…they’re all just expenses. Track, manage, and control all the ways your business spends in one place.
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Fast and efficient
reconciliation.
Stop wasting hours each month reconciling credit statements with your expense management system. When spenders swipe, it only takes a few taps for expenses to be fully coded and ready to sync with your accounting system, giving you the fastest month’s end possible.
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Truly automated expense reports.
Expense reports, mis-categorized transactions, chasing receipts. The old way of doing expense management is awful. Divvy brings you into the 21st century of business with automatic receipt matching, rule based auto-categorization, and automated expense reports.
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Ultimate expense control
at your fingertips.
Employee cards and recurring subscriptions open you up to fraud and overspending. With Divvy, you maintain ultimate control with real-time views of expenses. Employees can’t overspend, virtual cards keep recurring subscriptions in check, and cards can be frozen and created instantly. That’s fraud and overcharge protection in one amazing package.
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“We’ve saved significant time creating and processing expense reports—at least 60 hours a month as a company.”
Lou Lombardo
CFO at Golf Genius
Simple and powerful expense management tools.
View expenses in real time
See all transactions in real-time as they flow into your dashboard. No more waiting until the end of the month for visibility.
Automatically categorize transactions
Set card, merchant, budget, and user rules to categorize transactions as soon as they happen. Swipe your card and you’re done!
Seamless integrations with accounting software
Customize Divvy to mirror your chart of accounts, saving you hours of manual data entry and giving you the fastest month end possible.
Easily reimburse employees
Divvy Reimbursements are free to use and makes managing off card expenses, like mileage or cash reimbursements, easy to do.
Review your expenses
Ensure that all transactions fall within company policy by reviewing and approving, or denying, your transactions.
Protect yourself from fraud
With enforceable budgets, virtual cards for each employee, and dispute resolution, you get fraud and overcharge protection in one amazing package.
Commonly asked expense management questions
Why is expense management important?
Expense management allows you to see and control every dollar, no matter where it’s spent or who swipes the card. Increased visibility into your expenses helps you make informed choices that fast track your business goals.
What is an expense management system?
An expense management system tracks each and every expense incurred by your business, from the swipe of the card to the expense report categorization.
What should be included on an expense report?
Expense reports are submitted to the finance department by employees who make purchases on behalf of the company. Expense reports should include the following:
- Employee name
- Department
- Budget or category for the purchase
- Item(s) purchased
- Date and time of the transaction
- How the transaction was paid
- Total amount spent
- Vendor
- Approvals
How should you categorize business expenses?
Expense categorization needs to be clear and simple, so that everyone knows exactly where the money is going—from employees recording business expenses to the finance team utilizing accounting software. Common expense categories include payroll, rent or mortgage, and travel, but you’ll need to tailor expense categories to your business needs.
How often should expense reports be submitted?
The sooner you submit an expense report—the better. Expense reporting traditionally takes between 30 to 90 days from point of spend to reimbursement. That’s why Divvy’s platform creates expense reports automatically so no spending is entered at the last hour, pushing you over budget.
How long do expense reports take?
It generally takes employees around 20 minutes to submit an expense report, and can take up to three months for the transaction to be fully recorded—unless you use Divvy. With Divvy your expense report is automatically generated and submitted with one click, right when the transaction is made.
What is the difference between expense management & budgeting?
Budgeting is the road map you create for your business, planning how much money will go to each expense. Expense management is your budget in action. Expense management is the recording and tracking of every expense incurred by your company, which in turn can inform your budgeting process.
Can I use Google Pay or Apple Pay?
Yes! You and your employees can use tap to pay options and the wallet of your choice.
