A Typical Work Month
[caption id="attachment_941" align="aligncenter" width="630"] The cycle of feels is real.[/caption]
This is a typical work cycle that repeats monthly, especially when it comes to financial deadlines like submitting expense reports or KPI reports, client invoicing, etc. You start out relaxing and enjoying your clear desk, this sense of calm might even float over to the second week. Despite the calm, there is a tiny, nagging voice that remembers the previous month’s woes and advocates for an early start to paperwork to avoid the inevitable month-end rush.
The third week rolls around and you have a mounting pile of reports to work through, but you also have project deadlines that squeak, so they get the grease. You compensate for pushing the expense report task to the back burner by feeling anxious and a slightly guilty (that’s a fair trade, right?).
[caption id="attachment_942" align="aligncenter" width="630"] How do you eat an elephant? One bite at a time.
*This is a metaphor. Please refrain from elephant eating.[/caption] Now you’re in the fourth week, the home stretch, a.k.a., crunch time, and it’s time to get it handled. You didn’t eat this elephant one bite at a time throughout the week, and you’ve got what appears to be an insurmountable task ahead of you. You panic. While tracking down receipts, you curse the you of weeks one through three. Typing out line items, you vow that next month weeks one through three will be so different. Thanks to your killer tenacity, you manage to finish the variety of reports that you need to crank out by the last day of the month, take a deep breath, and sigh the accomplished sigh of someone who’s about to head into the relaxed space of week one. Which brings us back to Divvy Day!
A Divvy Work Month[caption id="attachment_943" align="aligncenter" width="630"] This cycle has all the chill.[/caption] Technically, we could call it Divvy Month or Divvy Year since using the Divvy App and Divvy Card makes every work day better, but every other day of the month and year, you will be doing your own thing. Divvy Day comes down to the very last day of the month, when people tend to do the real scrambling to hit deadlines. Think back to the elephant metaphor from earlier. Divvy takes little nibbles throughout the month so that you don’t have to rush to compile and organize everything at the end of the month. In a bigger way, Divvy creates Live Reports as you spend, so there’s not really an elephant at all, just a clear and concise report that gives your company insight and control over spend every single day of the month. The expense reports build themselves, automatically. If you are already using Divvy, take a little bit of time to celebrate Divvy Day on the last day of each month. Windmill high-five a CPA. Get donuts for your accounts payable department. Decorate your breakfast muffin with a candle, make a wish, and blow it out (we always wish for 1 million wishes). If your company doesn’t use Divvy yet, stay strong and try to cut back on procrastination in weeks one through three. If you want to affect change in your company, casually share this blog with your company’s reconciler, or whoever’s in charge of managing expense reports. They have to eat multiple elephants at the end of each month and it is not pretty.
About DivvyDivvy eliminates expense reports and allows companies to maintain a proactive budget. Users can set and create limits to budget categories, authorize Divvy spending cards for the whole team, and automate reports into compatible accounting software. With Divvy, business managers can monitor budgets and spending in real time, control overspend, and prevent employee fraud. Never collect another receipt, never file another expense report, and never overspend again. Oh, and it’s all free.
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