DIVVY CASE STUDY

Creating the ultimate financial tech stack under one solution.

Jonathan Rue,
Senior Finance/Accounting Analyst

calendly logo
calendly on a desktop

ORGANIZATION

Calendly takes the busywork of scheduling off your to-do list so you can get more done. Thousands of teams across the globe use Calendly to make millions of 1-click meetings every week. Coordinate, connect, and nurture relationships all in one meeting lifecycle platform.

calendly.com

LOCATION

Atlanta, GA

INDUSTRY

SaaS/Technology

STARTED USING DIVVY

2020

“Divvy is a great product that I enjoy using as an end user and as an admin for the company.”

Before Divvy

  • A variety of different solutions: large bank credit card, Expensify, and Emburse
  • Wasted time each month across the finance team
  • No way to control and manage employee spending and expenses
  • Set number of cards with various credit lines and limits
  • No sense of fiscal responsibility

After Divvy

  • One solution that does the work of three
  • 7-10 hours a month saved on expense reporting
  • Utilizing Divvy reimbursements and budgets to manage spending in real-time
  • Divvy physical and virtual cards and budgets for every employee
  • Employees feel empowered and responsible for their spending

The summary

Calendly is the all-in-one scheduling solution to help you tackle your to-do lists. And with their company growing nearly double in size, they needed an expense management solution that wouldn’t add more busywork to their already busy schedules.

Jonathan Rue is the Senior Analyst of Finance and Accounting at Calendly, and has been part of the Divvy implementation process since the beginning. “We were using another [corporate] card, but that brought the typical ‘big bank’ issues,” Jonathan said. Calendly was having a tough time getting physical cards sent out to employees, couldn’t increase their line of credit, and overall just felt a lack of support.

“We were using [large bank credit card] before, but that brought the typical ‘big bank’ issues.”

– Jonathan Rue, Senior Finance/Accounting Analyst

On top of that, they were also utilizing Expensify for employee transactions made on their personal cards. “It was a very manual process and slowed down our monthly close.” Trying to manage expenses through multiple, disparate systems ultimately drove Calendly to look for a more dynamic solution that could simplify their entire tech stack. Enter Divvy.

In September of 2020, the team at Calendly started shopping for a new solution that could encompass all their previous tools into one. “Ultimately it came down to Divvy vs. AirBase, and at the time Divvy just felt more built out and had all the integrations we needed.” Jonathan liked how many integrations Divvy gave Calendly including QuickBooks and NetSuite. “Going with Divvy has really helped widdle down our tech stack.”

“It came down to Divvy vs. AirBase actually, and at the time Divvy just felt more built out and had all the integrations we needed.”

– Jonathan Rue, Senior Finance/Accounting Analyst

As Calendly continues to grow, Divvy has become a key feature for them in terms of control and managing spend. “We are updating all of our Divvy budgets to match our 2022 plan. With a large corporate card, you don’t have that control. It’s just a credit limit and you spend up to the credit limit. There’s no insight into what’s being spent where.” Now with Divvy, Jonathan and his team can see exactly what their company is spending and react proactively when it comes to setting and controlling their budgets.

“With a large corporate card, you don’t have that control. It’s just a credit limit and you spend up to the credit limit. There’s no insight into what’s being spent where.”

– Jonathan Rue, Senior Finance/Accounting Analyst

Since consolidating their financial tech stack and implementing Divvy, Jonathan says his team easily saves “7-10 hours a month on expense reporting” and estimates about $15-20k a year that they’ve been able to save between Expensify, Emburse, and [large bank credit card].

Calendly has saved 7-10 hours a month and about $15-20k a year on expense reporting since switching to Divvy.

– Jonathan Rue, Senior Finance/Accounting Analyst

Along with Expensify, Calendly replaced Emburse, a virtual card company they used to give employee perks, with Divvy’s virtual cards. “That was another one we got to get rid of when we got Divvy. The team really likes the [Divvy] virtual card feature. I manage a bunch of software subscriptions and manage virtual cards. I just set it and forget about it and auto forward the receipts every month.”

With a Divvy card in everyone’s pocket (or virtually on the Divvy mobile app or their digital wallet), Calendly has done away with the monotonous end-of-month expense reporting they were used to. “I think it’s a great product that I enjoy using not only as an end user and as an admin for the company.”