At Divvy, we’re all about streamlining business spend. The finance leaders who come to us are fed up with their current expense reporting processes. Not only do they have to deal with messy paperwork and manual data entry, they have to deal with employees expensing ridiculous items—and expecting to be reimbursed.
To celebrate the spooky season, we’re sharing Expense Reporting Horror Stories: The reimbursement requests you never saw coming. These are some of our favorites.
(Disclaimer: While these stories are entertaining, they’re also a little embarrassing. Save your company from writing a horror story of your own and try Divvy.)
13 Real-life expense reporting horror stories
1. Pick up your severance package and keep the boat
Matt says “I knew a guy that purchased a boat on his company expense card. It not only went through, but they were on their way out, and wound up getting fired, and finance decided it was going to be too much of a hassle to try and recover it so he wound up keeping the boat.
Had I known that, I would have bought a boat and quit too.”
His co-worker, Stephen, confirmed and added: “That really happened. I thought it was a truck and a boat…because boats don’t pull themselves!“
2. Everyone loves a good slasher movie
Austin says that he paid for and got reimbursed for his boss’s vasectomy. “Still takes the cake.”
3. When a dog sitter calls
Two different employers received expense reports for dog sitters. Jenifer says, “We had an employee expense dog sitting since he had to travel for a few days.”
Tara says, “I worked at an agency that was getting recognized at a big partner trade show. To celebrate, the company invited all 35 employees, many of whom were fresh out of college. One person charged their dog boarding to the company card and couldn’t believe it was rejected.”
4. Eye scream, you scream
From Stephen: “One of my college jobs was as a purchasing clerk for the university. The science department made some weeeeeird purchases. The one I remember the most was 3 cases of pig eyeballs (I don’t know how many eyeballs were included per case).”
5. Til death do us part
Sterling says, “I heard of someone who paid for their wedding on a corp card…and got reimbursed!”
6. Skin and bones
Todd’s experience resulted in an unpleasant conversation for him: “I had a sales manager use his company credit card to take his team to a strip club. Certainly the most awkward termination I ever had to contact.”
7. Haunt your own home
Alexander says, “Someone from investors relations had his first floor of the house painted and redecorated because he ‘couldn’t entertain clients in the condition the house was in.’”
8. Here for the boos
From Elliot: “About 20 years ago, I had a dinner meeting in San Francisco with our CEO and our PR professional. The dinner was in the restaurant on the first floor of the Carlisle, a small, boutique hotel, recommended by one of our board members.
Along with our meals, the CEO and PR guy ordered a bottle of wine to share and I ordered a glass of Sprite. The meal arrived as did our drinks. My Sprite glass was short and slender with 4 large ice cubes filling it, leaving room for only 3-4 actual swallows of beverage. As the meal and meeting continued over 90 minutes, I asked the server to refill my drink 6 times.
When we received the bill, we learned that those Sprite refills were not free and each glass of Sprite had cost $7.50. So my personal drink tab for 7 tiny glasses of Sprite was $52.50, more than the bottle of wine the other 2 had shared.
It was hard to explain to accounting when we returned, but at least I had witnesses who teased me about it for some time after.”
At least Matt had fun with this crazy expense: “I expensed a case of explosives for a team building video shoot. Each team was given a budget to do a team video to share with everyone and our team decided to get some Landesk Product boxes and blow them up. So I ordered some Tannerite and expensed it and the bullets to blow it up. I was a little nervous submitting that. It was less than 100 bucks though, so we were WAY under budget and nobody cared.”
10. Don’t be a chicken
Daniel says, “I worked for a company previously that had an employee who was notorious for interesting expense reimbursement requests (think car payment, car wash multiple times a week, custom swag, expensive coins, etc). ⠀
At some point, we noticed this person ate at Chick-fil-A way more than any other restaurant. Eventually, we made a game out of it, guessing how many times they ate at Chick-fil-A in a week…It was almost always more than 5 times a week (multiple times a day).”
11. The cask of Amontillado
From Gabe: “One of my favorites is an employee trying to submit an expense report for a dinner. She had spent around $350 for herself and was having a hard time understanding why we were declining the majority of her reimbursement. Once we got a hold off the itemized receipt we found she had purchased a modest dinner and a case of wine.
The dinner was reimbursed, but not wine much to the employees dismay. We had to reach out to that department to re-educate them on the meal policy.”
12. Flight fright
While Alexander’s expense might have been justified, it was still a bit ridiculous: “A new analyst who started to cover the Brazil markets had to fly down to Brazil for a week because he’s never been to Brazil and how could he cover a market that he has never been to.”
13. Double, double, toil and trouble
And finally, Brian shares, “A coworker took 8 people from UK office to dinner, and paid for entertainment on it, as well as a $300 tip (in 1998). Total bill: $2,500. Entertainment? Lap dances. Expense was declined and he had to pay the entire bill on his own.”